Practical Project Design, Management and sustainability

Course Description

Project managers are expected to bring together resources, skills, technology and ideas to deliver business benefits or achieve project objectives.  Good project managers ensure that these benefits and objectives are delivered to an appropriate level of quality and within the constraints of time and cost, while at the same time managing the risk inherent in change and innovation.

The aim of this course is to build the competencies of senior and middle level managers in prudent of scarce resources to efficiently and effectively deliver on their mandate.

Course Objectives

By the end of this course, the participants should be able to:

  • Design and develop a project;
  • Plan, build and manage project schedules and budgets using Microsoft Project Professional;
  • Mobilise resources for project implementation
  • Apply project management principles in managing projects;
  • Effectively Manage Human Resources in the project
  • Effectively and efficiently manage project funds
  • Track project performance through monitoring and evaluation;
  • Develop and use project knowledge products

Target Group

New and practicing project assistants, officers, managers working in public, private and community service organizations, Information Managers, Administrators, Office Managers.

Course Content

WEEK ONE

Unit 1 Developing a Manageable Project

  • Concept and principles of projects/programme (project as solution to a problem including; project definition; the project as a set of activities; and Determining a project’s fundability,
  • Components of Project Life Cycle (PLC)
  • Project development process including; Problem Identification/Log frame construction basic principles
  • Individual/group project development (Hands on activity)
  • Presentations

Unit 2: Electronic Project Management Using Microsoft Project

  • Plan, build and manage project schedules and budgets using Microsoft Project
  • Build a project plan, enter tasks and develop calendars
  • Establish task constraints and deadlines, and create task dependencies
  • Forecast and allocate human and material resources
  • Track progress, update plans and monitor variances between target and actual project deliverables
  • Create dynamic reports and custom views to communicate project information

Unit 3 Concepts and Principles of Resource Mobilization

  • Concepts and principles of resource mobilization e.g. Definitions, types of resources, management of different project resources, Types of fund raising
  • Types of proposals for seeking funding e.g. call for proposals, direct application, grants etc
  • Marketing the proposal for funding (strategies, activities, identification of potential funders, timing, relevancy)
  • Challenges in Resource mobilization

Unit 4 Project Management Framework

  • Introduction to Project Management Process
  • Project management PLAN (Development of a Work Breakdown Structure (WBS));
  • Responsibilities and roles (Project Manager, Team members, Partners)
  • Project governance structures
  • Developing tools for communicating project scope and activities (CPM, PERM and Gantt charts)
  • Project Risk Management

WEEK TWO

Unit 5. Managing Project Human Resources

  • Selection and recruitment of project staff
  • Performance Management (performance Review/ disciplinary actions, goal setting, staff development)
  • Planning and providing supportive supervision in Projects
  • Delegation in Project management
  • Rewarding and Motivating project
  • Establishing and managing project stakeholders

Unit 6: Project Financial Management

  • Financial management concepts, principles and practices
  • Project budgeting process
  • Project financial management
  • Project Financial managements tools

Unit 7:  Project Monitoring and Evaluation 

  • Introduction to Monitoring and Evaluation
  • Types of evaluation
  • Preparing an M&E framework
  • Data collection, processing, analysis and presentation techniques
  • Report Writing
  • Dissemination of M&E results

Unit 8: Knowledge Management in projects

  • Concept of documentation and knowledge management
  • Types of knowledge products
  • Process of developing knowledge products
  • Importance and use of knowledge products
  • Challenges in Managing knowledge products

Unit 9: Project document presentations

Individual/group plenary presentation
Course Evaluation/Closure